- Sympore_timesheets - HHU List Server

Reminder SymPore Timesheets
by Alena Pauels 09 Mai '25

09 Mai '25

Dear HHU-SymPore-Team, Just a friendly (but firm!) reminder to submit your monthly timesheets if you haven’t done so already — including any from previous months that might have slipped through the cracks. This isn’t just internal housekeeping — it’s mandatory under EU regulations, so it’s non-negotiable. I know it’s not the most glamorous part of our jobs, but it’s essential. If timesheets aren’t submitted, unfortunately, I’ll have to escalate and inform your supervisor as we need them for the next financial report to the ERC. Time sheets must be signed at the end of each month by both the employee and the supervisor. During an audit, times of sick leave and vacation may be cross-checked with HR, and these must match the hours recorded in the timesheet. Please fill in national holidays, sick leave, vacation days and your working hours. Once you’ve filled it out and gotten it signed by both you and your PI, you can leave the printout on my desk. So please take a moment to double-check and submit your hours. Let’s keep things compliant and smooth for everyone. Let me know if you run into any issues or need a hand, Ill be happy to help (ﾉ◕ヮ◕)ﾉ*:・ﾟ✧ Have a sunny weekend ☀ Best wishes, Alena __________________________________ Alena Pauels (she/her) Project Coordinator SymPore Working days: Tuesday – Friday Heinrich–Heine–Universität Düsseldorf Institute for Molecular Physiology Universitätsstraße 1 Building: 26.14 Floor 00 Room 27 40225 Düsseldorf, Germany Email: alena.pauels(a)hhu.de <mailto:alena.pauels@hhu.de> Phone +49 211 81–14623

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Joint Meeting SymPore HHU rescheduled to Tuesday, May 20th
by Alena Pauels 06 Mai '25

06 Mai '25

Dear all, I hope this message finds you well. Due to limited availability across both teams, we’ve decided to postpone the upcoming joint meeting by one week to ensure broader participation. The meeting has been rescheduled to Tuesday, May 20th from 12.00 – 1 PM and the room will be announced shortly. The goal of this session is to improve communication between our research teams. Specifically, we’ll be discussing how these meetings should be structured moving forward — so please think about the topics that are specified in the attached pptx. This meeting is meant to be your meeting, it’s an opportunity for the researchers from both teams to take ownership of how we communicate, collaborate, and share ideas going forward. Your involvement is key. This is your chance to shape a format that truly serves your work and builds stronger connections across the teams. Thank you for your flexibility, and we’re looking forward to seeing you on the 20th. Ill again volunteer to bring snacks :) Best regards, Alena __________________________________ Alena Pauels (she/her) Project Coordinator SymPore Working days: Tuesday – Friday Heinrich–Heine–Universität Düsseldorf Institute for Molecular Physiology Universitätsstraße 1 Building: 26.14 Floor 00 Room 27 40225 Düsseldorf, Germany Email: alena.pauels(a)hhu.de <mailto:alena.pauels@hhu.de> Phone +49 211 81–14623

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Reminder: Please submit the timesheets (ERC SymPore)
by Alena Pauels 24 Apr '25

24 Apr '25

Dear HHU-SymPore-Team, This is a friendly reminder to submit your timesheet(s) for March, as well as any previous months if you haven’t done so already. Please ensure you use the correct Excel sheet for the respective month and please make sure the type of personnel (at the top on the right side) is correct. Once you’ve filled it out and gotten it signed by both you and your PI, you can leave the printout on my desk. Thank you for your cooperation and I hope you have a wonderful day! Best wishes Alena __________________________________ Alena Pauels (she/her) Project Coordinator SymPore Working days: Tuesday – Friday Heinrich–Heine–Universität Düsseldorf Institute for Molecular Physiology Universitätsstraße 1 Building: 26.14 Floor 00 Room 27 40225 Düsseldorf, Germany Email: alena.pauels(a)hhu.de <mailto:alena.pauels@hhu.de> Phone +49 211 81–14623

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Rescheduled SymPore HHU Meeting & Preparation for Next Session
by Alena Pauels 15 Apr '25

15 Apr '25

Dear all, As we are two groups working together on a shared project, we had planned a joint team meeting to strengthen our collaboration. Since only one person from one of the teams was able to attend today, we’ve decided to reschedule the meeting to ensure that everyone has the opportunity to participate. This meeting is a chance for you to get involved, share your ideas, and help shape the way you’ll work together moving forward. This is supposed to be your meeting—a space where we can all contribute to the format and structure that works best for everyone. The new meeting time is now set for 12:00–1:00 PM, instead of the originally planned 10:00–11:00 AM. To help us prepare for the upcoming session, I’ve put together a brief PowerPoint presentation (attached) with some guiding questions (e.g., what would be helpful for smoother collaboration). Everyone is welcome to use it to take notes ahead of the meeting—so we can all reflect on the same topics and have a more focused and productive discussion. The presentation also includes an overview of the dates and locations for the rest of 2025. And as a small bonus—I’ll bring snacks again ※\(^o^)/※ Looking forward to hearing your ideas and having a great discussion in our next meeting. Best wishes, Alena __________________________________ Alena Pauels (she/her) Project Coordinator SymPore Working days: Tuesday – Friday Heinrich–Heine–Universität Düsseldorf Institute for Molecular Physiology Universitätsstraße 1 Building: 26.14 Floor 00 Room 27 40225 Düsseldorf, Germany Email: alena.pauels(a)hhu.de <mailto:alena.pauels@hhu.de> Phone +49 211 81–14623

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Timesheets for ERC employees
by Alena Pauels 21 Mär '25

21 Mär '25

Dear HHU-SymPore-Team, as I was asked by several people about the timesheets you can see the explanation below. Please submit your timesheet(s) for February, as well as any previous months if you haven’t done so already. For our new team members: The ERC wants us to submit these records to calculate personnel costs. The best practice is daily time recording for all employees paid by ERC funds (scientific and non-scientific staff). Time sheets must be signed at the end of each month by both the employee and the supervisor. During an audit, times of sick leave and vacation may be cross-checked with HR, and these must match the hours recorded in the timesheet. Attached you can find the template of the current reporting period (04/2024 – 09/2025). Please fill in national holidays, sick leave, vacation days and your working hours. Once you’ve filled it out and gotten it signed by both you and your PI, you can leave the printout on my desk. If you have any questions, feel free to reach out. Thank you for your cooperation and I hope you have a wonderful, sunny weekend ☀︎ Best wishes, Alena __________________________________ Alena Pauels (she/her) Project Coordinator SymPore Working days: Tuesday – Friday Heinrich–Heine–Universität Düsseldorf Institute for Molecular Physiology Universitätsstraße 1 Building: 26.14 Floor 00 Room 27 40225 Düsseldorf, Germany Email: alena.pauels(a)hhu.de <mailto:alena.pauels@hhu.de> Phone +49 211 81–14623

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Reminder: Please submit the timesheets (ERC SymPore)
by Alena Pauels 06 Mär '25

06 Mär '25

Dear HHU-SymPore-Team, This is a friendly reminder to submit your timesheet(s) for February, as well as any previous months if you haven’t done so already. For our new team members, I’ve attached the timesheet template to this email. Please ensure you use the correct Excel sheet for the respective month. Once you’ve filled it out and gotten it signed by both you and your PI, you can leave the printout on my desk. Thank you for your cooperation and I hope you have a wonderful, sunny day ☀︎ Best wishes Alena __________________________________ Alena Pauels (she/her) Project Coordinator SymPore Working days: Tuesday – Friday Heinrich–Heine–Universität Düsseldorf Institute for Molecular Physiology Universitätsstraße 1 Building: 26.14 Floor 00 Room 27 40225 Düsseldorf, Germany Email: alena.pauels(a)hhu.de <mailto:alena.pauels@hhu.de> Phone +49 211 81–14623

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Reminder: Submit the timesheets for October and November
by Alena Pauels 26 Nov '24

26 Nov '24

Dear HHU-SymPore-Team, this is a reminder to please submit your timesheets for October and November 2024. Since Madlen left in October, we were unable to collect the October timesheets, so I´ll need both months from you. Thank you for your cooperation and have a great day! Best wishes Alena __________________________________ Alena Pauels (she/her) Project Coordinator SymPore Working days: Tuesday – Friday Heinrich–Heine–Universität Düsseldorf Institute for Molecular Physiology Universitätsstraße 1 Building: 26.14 Floor 00 Room 27 40225 Düsseldorf, Germany Email: alena.pauels(a)hhu.de <mailto:alena.pauels@hhu.de> Phone +49 211 81–14623

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Reminder: September Timesheets Submission
by Madlen Somssich 09 Okt '24

09 Okt '24

Dear all, This is a friendly reminder for those who haven’t yet submitted their September timesheets. Kindly ensure you complete the submission by the end of this week. Best wishes, Madlen Dr. Madlen Somssich (she/her) Project Coordinator ERC Sympore Institute for Molecular Physiology Heinrich Heine University Düsseldorf Universitätsstrasse 1 Building 26.14, Room 00.027 D-40225 Düsseldorf Phone: + 49 211 81-14623 www.sympore.org

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Please submit your ERC Timesheets - September 2024
by Madlen Somssich 02 Okt '24

02 Okt '24

Dear all, this is a kind reminder to please submit your timesheets for September 2024. Best, Madlen Dr. Madlen Somssich (she/her) Project Coordinator ERC Sympore Institute for Molecular Physiology Heinrich Heine University Düsseldorf Universitätsstrasse 1 Building 26.14, Room 00.027 D-40225 Düsseldorf Phone: + 49 211 81-14623 www.sympore.org

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ERC Sympore Timesheets August '24
by Madlen Somssich 02 Sep '24

02 Sep '24

Dear all, This is a reminder to please fill out and submit last month timesheets until the end of the week. Cheers, Madlen Dr. Madlen Somssich (she/her) Project Coordinator ERC Sympore Institute for Molecular Physiology Heinrich Heine University Düsseldorf Universitätsstrasse 1 Building 26.14, Room 00.027 D-40225 Düsseldorf Phone: + 49 211 81-14623 www.sympore.org

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2025

2024

2023